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10 tools to run your Small Business like a Tech Corporation

Will Villa

10 tools to run your Music Business like a Tech Startup

As an Artist or small business owner there can be an overwhelming amount of tools to handle. Don´t waste your time on crap, check these tools to run your business like a pro. 

10 tools to run your Small Business like a Tech Corporation


Hubspot is a Customer Relation Management Powerhouse (CRM), that allows its users to build a long term relationship with their customers. Its all in one solution offers ánything your business needs, from Landing pages, Email Marketing, Payment Links and Analytics. Here some of its highlight

Customizable and Scalable:
No two businesses are the same, and HubSpot understands that. The CRM offers a high degree of customization, allowing businesses to tailor the platform to meet their specific needs. From creating custom fields to automating workflows, users can mold HubSpot to reflect their unique processes. Additionally, HubSpot is scalable, accommodating businesses of all sizes, from startups to enterprises, ensuring that the CRM grows alongside the company.

In-Depth Analytics:
Data-driven decision-making is at the core of HubSpot CRM. The platform offers robust analytics and reporting tools that provide valuable insights into customer behavior, sales performance, and marketing campaigns. With a clear understanding of what works and what needs improvement, businesses can refine their strategies and focus on activities that generate the best results, ultimately leading to increased ROI.

Enhanced Lead Management:
HubSpot's CRM helps businesses effectively manage their leads throughout the entire sales funnel. The platform automates lead capture, lead nurturing, and lead scoring processes, enabling sales teams to prioritize and focus their efforts on the most promising prospects. This results in improved conversion rates and faster sales cycles, maximizing the potential for revenue growth.

Personalized Customer Communication:
Building strong and lasting customer relationships requires personalized communication. HubSpot CRM empowers businesses to create targeted and personalized content for their audience. With contact details, communication history, and behavior insights readily available, sales and marketing teams can craft tailored messages that resonate with customers, leading to higher engagement and customer satisfaction.

Marketing Automation:
HubSpot's marketing automation features work in harmony with its CRM, enabling businesses to automate repetitive marketing tasks and nurture leads effortlessly. From personalized email campaigns to smart content suggestions, HubSpot helps businesses stay engaged with their audience throughout the customer journey. As a result, marketing teams can focus on crafting meaningful campaigns that drive results, while the CRM handles the rest.

HubSpot CRM serves as a powerful catalyst for organizational growth by consolidating essential tools, streamlining processes, and providing actionable insights for smarter decision-making. From startups seeking to establish their presence to established enterprises aiming to improve customer relationships, HubSpot CRM has proven to be an invaluable asset, enabling businesses to unlock their true potential and achieve sustainable success in today's competitive business landscape. Embracing HubSpot as a CRM is a strategic step toward embracing efficiency, productivity, and customer-centricity – cornerstones of success in the modern business world.


Using Webflow as a landing page builder offers several key benefits that can significantly enhance your landing page creation process and overall marketing efforts:

Intuitive Visual Design:
Webflow's drag-and-drop interface and visual design tools make it easy for marketers and designers to create stunning landing pages without any coding knowledge. You can customize layouts, add interactive elements, and experiment with various designs to create a landing page that aligns perfectly with your brand and marketing message.

Landing pages built on Webflow are automatically responsive, meaning they adapt seamlessly to different screen sizes and devices. With mobile traffic on the rise, having a responsive landing page is essential to provide a positive user experience and maximize conversions across various devices.

Fast Loading Speeds:
Webflow generates clean and efficient code, resulting in fast-loading landing pages. Page speed is a crucial factor in user experience and search engine rankings, so having quick-loading landing pages can boost user engagement and improve your search engine optimization (SEO) efforts.

Webflow allows for extensive customization of landing pages, making it easy to create unique, branded experiences tailored to your specific marketing campaigns. From fonts and colors to animations and interactions, you have complete control over the design and functionality of your landing pages.

Built-in SEO Features:
Webflow offers built-in SEO features that allow you to optimize your landing pages for search engines. You can set meta titles, descriptions, and alt tags for images directly within the platform, helping improve your landing pages' visibility in search engine results.

Hosting and Security:
Webflow handles hosting, security, and maintenance for your landing pages, so you don't have to worry about server management or security updates. This ensures that your landing pages remain online and secure without any additional effort on your part.

In conclusion, Webflow's intuitive interface, customizability, responsiveness, and integration capabilities make it a powerful tool for creating effective and visually appealing landing pages. Whether you're a marketing professional, entrepreneur, or business owner, using Webflow can streamline your landing page creation process and contribute to better conversion rates and overall marketing success.

Apollo is a comprehensive sales and marketing platform that offers a wide range of tools and features for prospecting and lead generation. Using as a prospecting tool provides numerous benefits that can greatly enhance your sales efforts and drive business growth:

Extensive Database: provides access to a vast database of contacts, companies, and professional insights. With over 200 million contacts and 10 million companies, you can easily find and target your ideal prospects, helping you save time and effort in building a high-quality prospect list.

Advanced Search and Filtering:
The platform's advanced search and filtering capabilities allow you to narrow down your prospecting efforts based on specific criteria such as job title, industry, location, company size, and more. This precision targeting ensures that you focus on the most relevant prospects for your business.

Contact Enrichment: enriches your prospect data with valuable information like email addresses, phone numbers, social profiles, and company details. This data enrichment not only helps you connect with prospects more effectively but also enables you to personalize your outreach, increasing the chances of engagement.

Email and Outreach Automation:
With, you can automate your email outreach and follow-up sequences. The platform allows you to create personalized email campaigns and set up automated follow-ups based on recipient behavior. This automation streamlines your prospecting process, ensuring consistent and timely communication with potential leads.

Real-Time Email Tracking: provides real-time email tracking, allowing you to see when prospects open your emails, click on links, and engage with your content. This valuable insight enables you to gauge prospect interest and adjust your approach accordingly, improving your overall email marketing effectiveness.

Integration with CRM and Other Tools: seamlessly integrates with popular CRM platforms, sales tools, and marketing automation software. This integration ensures that your prospect data is always up-to-date and synced across all your systems, enabling smooth collaboration between sales and marketing teams.

In conclusion, as a prospecting tool offers a comprehensive solution for identifying, targeting, and engaging with potential leads. Its extensive database, advanced search capabilities, automation features, and integration options make it a powerful platform for sales and marketing teams looking to optimize their prospecting efforts and drive business growth.


QuickBooks is a widely used accounting software that offers numerous benefits to businesses of all sizes. Here are some of the key advantages of using QuickBooks:

Time-Saving Automation:

QuickBooks automates various accounting processes, such as invoicing, bill payments, payroll processing, and bank reconciliation. This automation reduces manual data entry and saves valuable time, allowing businesses to focus on core operations and strategic decision-making.

Accurate Financial Reporting:

QuickBooks generates accurate and up-to-date financial reports, including profit and loss statements, balance sheets, cash flow statements, and more. Having real-time financial data at your fingertips helps business owners and managers make informed decisions about the company's financial health and performance.

Expense Tracking:

The software allows you to track and categorize business expenses effortlessly. You can upload receipts, link expenses to specific projects or clients, and monitor spending trends, providing a clear picture of where money is being allocated within the organization.

Invoicing and Payment Processing:

QuickBooks streamlines the invoicing process, enabling businesses to create and send professional-looking invoices to clients. It also facilitates online payment processing, making it convenient for customers to pay their bills and reducing the time it takes to receive payments.

Mobile Access:

With QuickBooks Online, users can access their financial data and perform essential accounting tasks from anywhere using a mobile device or web browser. This mobile accessibility offers flexibility and convenience, especially for business owners on the go.

Data Security:

QuickBooks employs robust security measures to protect sensitive financial data. Data is stored securely on cloud servers, with regular backups, encryption, and other security protocols in place, ensuring the safety and privacy of your financial information.

In conclusion, QuickBooks is a powerful accounting solution that simplifies financial management, streamlines processes and provides valuable insights into a business's financial performance. Its user-friendly interface, automation features, accurate reporting, and seamless integration options make it a top choice for businesses looking to streamline their accounting processes and improve overall financial efficiency.


As a small business, using Stripe as a payment processing platform offers a range of benefits that can help streamline your payment operations and enhance your overall business performance. Here are some key advantages of using Stripe:
Easy and Quick Setup: Stripe's user-friendly interface and straightforward setup process make it easy for small businesses to start accepting payments quickly. You can integrate Stripe with your website or mobile app with minimal technical expertise, eliminating the need for complex coding or development work.

Diverse Payment Options:

Stripe supports a wide variety of payment methods, including credit cards, debit cards, digital wallets (like Apple Pay and Google Pay), and even bank transfers (ACH payments). By offering multiple payment options, you can cater to the preferences of different customers, ultimately improving conversion rates and customer satisfaction.

Secure Transactions:

Security is a top priority for Stripe. The platform complies with the highest industry standards for data protection and encryption. By using Stripe, you can assure your customers that their payment information is safe, helping build trust and credibility for your small business.

Seamless Checkout Experience:

Stripe's customizable and mobile-responsive checkout experience ensures a smooth payment process for your customers. The streamlined checkout process reduces cart abandonment rates and provides a positive user experience, increasing the likelihood of repeat business.

Subscription Management:

If your small business offers subscription-based products or services, Stripe's subscription management tools can be invaluable. You can set up recurring billing, manage customer subscriptions, and handle subscription-related issues with ease, saving time and effort for your team.

Real-Time Data and Reporting:

Stripe provides real-time access to transaction data and comprehensive reporting. You can analyze sales trends, track revenue, and gain insights into customer behavior, enabling you to make data-driven decisions to grow your small business.

International Expansion:

If you plan to expand your small business globally, Stripe's international capabilities can be a game-changer. Stripe supports multiple currencies and provides localized payment methods, allowing you to accept payments from customers worldwide without the hassle of setting up separate accounts in different regions.


In conclusion, Stripe's user-friendly setup, diverse payment options, secure transactions, seamless checkout experience, subscription management, real-time data and reporting, international capabilities, developer-friendliness, and transparent pricing make it an ideal payment processing platform for small businesses looking to enhance their payment operations and drive growth.


As a small business owner, using Google and its suite of tools offers numerous benefits that can help you streamline operations, enhance productivity, and grow your business. Here are some key advantages of using Google as a small business owner:

Google Workspace (Formerly G Suite):

Google Workspace includes a suite of productivity tools, such as Gmail, Google Drive, Google Docs, Google Sheets, and Google Calendar. These cloud-based applications allow for seamless collaboration, file sharing, and real-time editing, making it easy for your team to work together efficiently, regardless of their physical location.

Email and Communication:

With Gmail as your business email provider, you get a professional and reliable email service. Additionally, Google Meet offers free video conferencing, enabling you to connect with clients, partners, and remote team members easily.

Google My Business:

This free tool allows you to create and manage your business profile on Google Search and Maps. It helps you increase your online visibility, provide essential information to customers, and engage with customer reviews.

Google Analytics:

This powerful web analytics tool helps you track and analyze website traffic, user behavior, and conversion rates. By understanding your website's performance, you can make data-driven decisions to optimize your online presence and marketing strategies.

Google Ads:

Google's advertising platform enables you to run targeted ads on Google's search engine and display network. This allows you to reach potential customers actively searching for products or services similar to what your small business offers.

Google Drive and Cloud Storage:

Google Drive provides secure cloud storage, allowing you to store, access, and share files from anywhere with an internet connection. This eliminates the need for physical storage devices and ensures data accessibility and backup.

Google Search Engine Optimization (SEO):

Utilizing Google's best practices and guidelines can improve your website's search engine rankings. Higher visibility in search results means more organic traffic and potential customers finding your business online.


In conclusion, leveraging Google's suite of tools and services as a small business owner can provide you with cost-effective solutions, efficient communication, data-driven insights, and increased online visibility. Google's user-friendly interface and seamless integrations make it a valuable asset for optimizing your business processes, boosting productivity, and driving growth.

Facebook Business Portal

Using Facebook Business as a small business offers several benefits that can help you reach a broader audience, engage with potential customers, and grow your brand. Here are some key advantages:

Large User Base:

Facebook is one of the most popular social media platforms with billions of active users worldwide. This vast user base provides a significant opportunity for small businesses to connect with potential customers and expand their reach.

Cost-Effective Marketing:

Facebook's advertising platform allows you to run targeted ad campaigns with various budget options. Compared to traditional advertising methods, Facebook ads can be more cost-effective, allowing small businesses with limited budgets to compete with larger competitors.

Detailed Targeting Options:

Facebook's ad targeting features enable you to reach specific audiences based on demographics, interests, behaviors, and more. This precision targeting ensures that your ads are shown to the most relevant potential customers, increasing the likelihood of engagement and conversions.

Brand Awareness and Visibility:

Establishing a presence on Facebook helps increase brand awareness and visibility. Regularly posting engaging content, interacting with followers, and responding to messages can help you build a strong online presence and foster trust with your audience.

Customer Engagement:

Facebook provides a platform for two-way communication between your business and customers. You can respond to comments, messages, and reviews, addressing customer queries and feedback promptly. Engaging with customers on Facebook creates a positive impression and enhances customer satisfaction.

Insights and Analytics:

Facebook Business offers detailed analytics and insights into the performance of your page and ad campaigns. You can track engagement, reach, click-through rates, and other key metrics to measure the effectiveness of your marketing efforts and make data-driven decisions.

E-commerce Integration:

Facebook offers e-commerce features like Shops and Marketplace, enabling you to showcase and sell your products directly on the platform. This integration can help drive sales and streamline the shopping experience for customers.

In conclusion, Facebook Business provides small businesses with a powerful platform for marketing, customer engagement, and brand promotion. By leveraging its advertising features, targeting options, and analytics, you can maximize your marketing efforts, expand your online presence, and cultivate a loyal customer base, contributing to the growth and success of your small business.


Using 1Password as a small business offers numerous benefits that can significantly enhance your cybersecurity and streamline password management. Here are some key advantages of using 1Password:


Password Management:

1Password acts as a secure password vault, allowing you to store and organize all your passwords in one place. This eliminates the need to remember multiple passwords or write them down, reducing the risk of password-related security breaches.


Team Collaboration:

1Password for Business allows seamless collaboration among team members. You can create shared vaults, manage permissions, and revoke access as needed, enabling efficient teamwork without compromising security.
Cross-Platform Compatibility: 1Password is available on various platforms, including Windows, macOS, iOS, Android, and web browsers. This cross-platform compatibility ensures that you can access your passwords and data from any device, wherever you are.

Secure Document Storage:

In addition to passwords, 1Password allows you to securely store and manage other sensitive documents, such as credit card information, software licenses, and secure notes.

Password Generator:

1Password includes a password generator that can create strong and random passwords with specified complexity. This feature helps you maintain strong password hygiene and reduce the risk of password-related vulnerabilities.
Audit Trail and Activity Logs: 1Password for Business provides an audit trail and activity logs, allowing administrators to track user actions and account access. This audit trail enhances accountability and helps identify any unusual or suspicious activities.

Easy Onboarding and Offboarding:

With 1Password, onboarding new team members and removing access for departing employees becomes a streamlined process. Administrators can quickly grant and revoke access to the necessary passwords and resources.

In conclusion, 1Password offers small businesses a comprehensive solution for secure password management and data protection. Its robust security features, password generator, 2FA integration, team collaboration capabilities, and cross-platform compatibility make it an invaluable tool for safeguarding sensitive information and improving overall cybersecurity practices within the organization.


Using Slack as a small team offers several benefits that can improve communication, collaboration, and productivity. Here are some key advantages of using Slack:

Real-Time Communication:

Slack provides instant messaging, allowing team members to communicate in real-time. This facilitates quick decision-making, problem-solving, and the exchange of ideas, helping small teams stay agile and responsive.
Organized Channels: Slack's channel-based communication structure enables teams to create dedicated channels for different projects, departments, or topics. This organization ensures that discussions remain focused, and team members can easily find relevant information.

Seamless File Sharing:

Slack allows easy file sharing, enabling team members to exchange documents, images, and other files within the platform. This eliminates the need for lengthy email threads and ensures all files related to a project are stored in one accessible place.


Remote Work-Friendly:

Slack is ideal for remote and distributed teams. It provides a central hub for team communication, fostering a sense of connection and collaboration regardless of geographical locations.

Searchable History:

Slack retains message history, making it easy to search and refer back to previous conversations. This feature is valuable for finding critical information, tracking decisions, or reviewing project discussions.


Voice and Video Calls:

Slack includes voice and video call features, providing an alternative to in-person meetings. Small teams can conduct audio and video conferences right within the platform, saving time and resources.

Customization and Bots:

Slack supports various customization options, allowing teams to add emojis, integrate custom bots, and set up automated workflows. These customization options can enhance team collaboration and add a touch of fun to daily interactions.

In conclusion, Slack is a versatile communication and collaboration platform that can greatly benefit small teams. Its real-time messaging, organized channels, file sharing, integrations, remote work support, searchable history, notifications, voice/video calls, and customization options create a cohesive and productive work environment, enabling small teams to work more efficiently and effectively.

Coda / Airtable / Notion

In this case its difficult to go only for one single tool, So I listed these 3, which are very similar. Some might have a tendency into one or the other, but ultimately they all accomplish the same goal. 
Coda, Airtable, and Notion are all powerful productivity and collaboration tools that offer unique benefits for small businesses. Here are some advantages of using each platform:

Customizable Workflows:

Coda allows you to build custom workflows and interactive documents that combine spreadsheets, databases, and applications. This flexibility enables you to create tailored solutions for various business needs, from project management to data analysis.


Coda is designed for real-time collaboration, allowing multiple team members to work together simultaneously on the same document. This fosters efficient teamwork and enhances productivity.


Coda's formula and automation features help streamline repetitive tasks, saving time and reducing errors. You can create formulas to perform calculations and automate actions based on specific conditions, improving overall workflow efficiency.

Powerful Database and Spreadsheet Hybrid:

Airtable combines the features of a database and a spreadsheet, making it ideal for organizing, tracking, and managing data in a flexible and visual manner. It provides a user-friendly interface for creating custom databases without the need for complex coding.

Template Gallery:

Airtable offers a vast template gallery with pre-built solutions for various business needs, including project management, CRM, content planning, and more. These templates can help small businesses get started quickly and easily adapt to their specific requirements.


Airtable integrates with a wide range of tools, such as Zapier, Slack, and Google Workspace. This integration capability enables you to connect Airtable with other essential business applications, facilitating smooth data transfer and automation.

All-in-One Workspace:

Notion serves as an all-in-one workspace, combining note-taking, project management, and database functionalities. Its flexible structure allows you to create a variety of content, from simple notes to comprehensive project wikis.

Wiki-Like Collaboration:

Notion's collaborative features resemble a wiki, making it easy to share knowledge, document processes, and create a centralized hub for your team's information. This fosters transparency and knowledge-sharing within the organization.

Task Management:

Notion's task management capabilities enable you to create to-do lists, track progress, and set reminders. You can organize tasks in different formats, such as boards, lists, or calendars, providing versatility in managing projects.
In conclusion, all three platforms—Coda, Airtable, and Notion—offer valuable benefits for small businesses. The decision on which one to choose depends on your specific business needs and preferences. Whether you need customizable workflows, a powerful database solution, an all-in-one workspace, or a combination of these features, each platform can significantly improve productivity, collaboration, and organization within your small business.

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